As version control is a primary feature of the document library, being able to add a new version easily is paramount.  When a user adds a new version and subsequently approves it, the old version will be archived (therefore removing it from view and the remote devices) and new version will be distributed in its place.

To add a new version of a document, find the document you wish to update, from the ‘Add’ context menu press ‘Add Version’ to open the Add Version dialogue.

Once the dialogue box opens, find and select the updated document by pressing on the file openbutton. Then all you need to do is press save.  You may at this point change where the document will be available or the various metadata information such as activity, area, category or change the assigned sites.

Add Version dialogue box

At this point the document will be awaiting approval, and the old version will remain available to all users.  You will need to approve the document before it will be available to users.

If the updated document name is different to the original, it will automatically change the name of the object.  However, the old document name will remain as only the metadata will change.   Therefore, the old document will still be archived once you approve the updated version.